Purpose of Position
Join our established Executive Assistants team where you'll play a vital role in delivering comprehensive administrative and organisational support to Awin’s Board. You will support on a variety of topics such as diary management, global travel arrangements, event planning, expense reconciliation as well as providing ad hoc support to the team as needed. We are looking for a proactive team-player, someone who thrives on working in a fast-paced, international environment. This is a great opportunity for someone to take the next step in their career and gain experience supporting at the C-Suite level.
Key Tasks
- Support and facilitate international travel requirements, including flights, transport, accommodation and visa applications
- Assist with preparation, planning and organisation of various international events and meetings, such as workshops and strategy off-sites
- Process monthly expense claims
- Organise and manage all requests for board signatures as required
- Assist in the management of the Executive Board members’ calendars
- Provide ad hoc support to executives as needed
- Maintain and coordinate various internal schedules/logs
- Develop and implement strategies for improving and automating internal processes
Skills & Expertise
- A minimum of three years’ experience in an administrative role i.e. Team Assistant, Personal Assistant or Office Manager within an international organisation
- Proven experience in coordinating international travel
- Ability to act independently, multi-task and prioritise within a fast-paced environment
- Excellent organisational and time management skills
- Strong team-player mentality demonstrating flexibility and responsiveness
- Competent MS Office skills needed in Outlook, Word, Excel and Power Point
- Fluency in written and spoken English, any other language is an advantage
- Reliability and confidentiality are a must
Our Offer
- Flexi-Week and Work-Life Balance: We prioritise your mental health and wellbeing, offering you a flexible four-day Flexi-Week at full pay and with no reduction to your annual holiday allowance. We also offer a variety of different paid special leaves.
- Flexi-Office: Do you prefer to work from our cool office, from home, or in a completely different environment? With us, the choice is yours. We offer the flexibility to work wherever you want within our Awin locations.
- Health & Well Being: With our support and access to various initiatives and sports offers, you can devote yourself to your mental and physical well-being.
- Development: We’ve built our extensive training suite Awin Academy to cover a wide range of skills that nurture you professionally and personally, with trainings conveniently packaged together to support your overall development. You can also improve your English skills by participating in our local language course.
- Remote Working: You will receive a monthly allowance to cover part of your running costs. In addition, we will support you in setting up your remote workspace appropriately.
- Appreciation: Thank and reward colleagues by sending them a voucher through our peer-to-peer program and show your appreciation for colleagues who have gone the extra mile to support you.
Established in 2000, Awin is proud of our dynamic, social and inclusive culture.
Like all businesses, we’ve had to adapt and nurture our culture in a virtual environment. Our virtual ‘Life @ Awin’ hub brings our colleagues from across the globe together for various social activities.
Diversity & Inclusion are paramount to us, and we proudly pursue and hire diverse team members. We champion uniqueness and authenticity; this is who we are at our core. Our network of affiliate partnerships are diverse and transparent, as are the employees powering our vision to build the world’s leading open partner ecosystem. We welcome all backgrounds, identities, and experiences. If you need support at any point in the application or interview process, please let us know.
Apply now to begin the next stage of your career at a progressive company that supports both your professional and personal development.
